Essential guide to creating a brand | Business Wales Marketing Zone

Having a brand helps differentiate your business from competing firms, attract customers and build customer loyalty.

Branding isn't just for big firms with big budgets. Every business needs a brand, whether you run a café, a plumbing business or an IT consultancy. You can create an effective brand by examining what makes your business special, what it means to your customers, then creating a unique identity.

What is a brand?

Do I need a brand?

First steps

Pulling the elements together

1. What is a brand?

Every business has a brand

As Jeff Bezos of Amazon says, "Your brand is what other people say about you when you're not in the room".
Put simply, your brand is your reputation. Every business has a reputation - it is the result of people's experience of using your business, or simply seeing it or hearing about it.

A brand differentiates you

A brand can be an identification or a mark that differentiates one business from another. For example, through a name or a logo.
A brand also symbolises how people think about your business. Building a brand helps customers in their decision-making, creating a perceived knowledge of what they are going to buy - before they buy it.
A brand can cover your business as a whole or relate to specific products and services.

A brand builds confidence

Customers trust that the business, product or service will do exactly what they already believe it will do.

A brand involves the emotional response of the customer

For example, a clothing retailer can create a brand based on making its customers feel good about what they wear, how they feel about buying clothes from that shop and what it says about them to their peers.
A brand builds a unique personality for a business, and therefore attracts a defined type of customer.

Most importantly, branding is based on consistency

Customers are consistently rewarded for their confidence in the business and experience the expected emotional response.
For example, a domestic cleaning company can build its brand successfully if customers' homes are always thoroughly cleaned, the owners believe they are using the best company and they feel good about returning to newly-cleaned homes.

2. Do I need a brand?

Every business has a brand identity, even if it doesn't take steps to manage it

Your customers (and potential customers) already have a perception, good or bad, of what your business means to them.
As a business owner, you need to make sure your brand shows your business in a positive light and communicates your unique selling points (USPs) to customers.
Building a brand is about making sure that customers associate your business with their requirements.
Brands can help increase turnover by encouraging sales and building customer loyalty.

Brands help you to stand out

For example, if you are in a crowded marketplace.
When customers are confronted with a wide choice of suppliers, they will always choose the one they feel will suit them best. Your suitability for a customer is conveyed through your brand.

A brand adds value to your business

Successful brands can make businesses more attractive to potential buyers or franchisees.

Budgeting for a brand

A brand can cost as much or as little as you like

You could budget for:

your time and the cost of your employees' time;
reworking your company's stationery, signage and packaging;
creating content for your website and social media posts that demonstrate your brand values;
design and printing of marketing materials;
advertising and PR;
a branding agency to create and manage the brand for you.

Even a small amount of branding can bring benefits

If you keep it simple, it can be confined to the cost of the time you spend deciding on your brand values and applying them to your messaging.
By bringing printed materials and your online identity into line with your branding, you will feel the benefit over time.

3. First steps

Before you develop your brand identity, you have to assess your business, how it operates and the messages that you want to - and are able to - deliver consistently to your customers.

You must be realistic right from the start.

Work out your business, product or service's core competencies

These are what you achieve for your customer, not necessarily what you do.

Assess your existing and potential customers and what their preferences are

Find out what they like and what they don't like – key factors could be price, a high level of customer service or the quality of your products.

Find out how your customers and your employees feel about your business

Reliable? Caring? Cheap? Expensive? Luxurious? No-frills?
These brand values will form the basis of your brand message.

Find out how favourably your business is viewed by customers and potential customers

This is your perceived quality.
Do they trust your business, product or service? Do they know exactly what it does for them? What do they think of when your brand is mentioned to them?
Low perceived quality will restrict or damage your business; high perceived quality gives you a platform to grow.

4. Pulling the elements together

Once you have assessed your core competencies and your current brand positioning, start to define your brand identity.

Decide who you want to lead the process

It may be you, or someone inside your business who will champion the brand.
Specialist branding agencies can also run the process for you, but you may need a substantial budget.

Discuss your core competencies and brand values with employees and customers

Remember, what you think about your business is almost certainly not what your customers or employees think.
Your brand must reflect what your customers and employees think about your business to have any credibility.

Note your agreed core competencies and brand values

Make sure none of them conflicts with your brand stature. For example, if your employees agree that your business means "high quality" but customers associate you with "cheap and cheerful", your branding is already damaged.
Concentrate only on the areas that overlap - these will form the basis of your brand.

5. Creating the brand

Once you have worked out your core competencies, brand values and perceived quality, you can communicate them to your customers.

Build the message into everything customers or potential customers see and hear

This includes what they find out about you before they have any direct contact with your business, including from web content, social media posts and customer reviews.
Make sure your marketing reflects your brand values. If necessary, redesign your logo, packaging and website so they provide a visual link to your brand values. Make sure your social media activity reflects your brand values.
Reconsider your marketing strategy. Are you active in places that reflect your brand values? Does your copy and content reflect your brand values?

Make sure your staff understand the brand values and believe in them

Engage staff in developing the brand.
Your staff's attitude and behaviour will influence the success of your brand more than any promotional activity.
For example, if you make strong customer service a brand value, the brand is damaged if one customer feels that whoever they are talking to doesn't care.

Make sure every point of contact reflects your brand values

For example, if being friendly is one of your brand values, make sure anyone who has direct contact with customers is friendly.

Create a brand voice

Your brand voice reflects the personality of your business

How you are in person – direct, approachable, helpful and friendly, for example – is how you need to present yourself in all of your written content and social media posts. Your brand persona and the tone of voice you use has the power to convince others to trust you and your business.

If you offer a service, you’ll want to come across as a trusted expert, reliable, hard-working and friendly. If you sell products, your knowledge and enthusiasm for what you sell will convince others to buy your products.

Ensure that your brand voice is authentic and consistent in all customer touchpoints:

When you greet customers in person or talk to them on the phone;
When you respond to customer enquiries by email;
When you engage with followers on your social media sites;
When you write website copy;
When you respond to reviews or deal with customer complaints.

Names and taglines

You don't have to create clever names to have a brand

For example, you can use your own name.

What you call your business, product or service is important

Make sure:

the name suits your customer profile;
your customers refer to your business, product or service the same way you do;
it doesn't clash with your brand values or core competences.

You may want to have a tagline

This is a subsidiary line used to reinforce the brand message.
You don't need to have one but it can help, particularly if the name of your business or product doesn't describe what you do.
If you want to create a tagline, base it on your core competencies. For example: John Smith - unblocking drains fast.

Brand names, logos and taglines can be legally protected

For example, by registering a trade mark.

6. Managing the brand

A brand will not work instantly. It will develop strength over time as long as your business consistently communicates and delivers your brand values to customers.

Keep all your staff involved in your brand and your business

As your staff will be responsible for delivering the brand, they all need to feel a part of it and believe in it.
Discuss your brand values regularly with your staff so they are clear about them.
Encourage them to offer suggestions to improve your systems so the brand values can be more easily delivered.

Monitor your customers' response to the brand regularly

Continually review how your brand values are communicated.
Get regular feedback from friendly customers and find out if what your business is doing for them matches the expectation your brand creates.
Ask dissatisfied customers or former customers too. You learn useful lessons about your brand through honest criticism.
Regularly review your products, services and systems to make sure they efficiently back up your brand message.

Use your brand with new customers

Once the brand is developed within your own business and your existing customers, you can use it to attract new customers.
Use your core competencies to show the benefits of your business to potential customers. Show what your business can do for them, not just what you do.
Make sure every communication with potential customers is also consistent with your brand values - offline and online.

7. Extending the brand

A successful brand can offer opportunities for a business to grow. However, if you are introducing new products or services, you must make sure they are consistent with your existing brand values.

Stretching a brand too far reduces its strength and can damage it.

You may want to use your existing brand for new products or services

Consider how new products or services fit your core competencies and brand values.

If they fit well, brand them in the same way as your existing products and services so they benefit from your existing branding.

Consider whether to have a diffusion brand

A diffusion brand is a different message with its own identity tied to your existing brand.
If new products or services remain within your core competencies but not your brand values, you may want a diffusion brand.
Remember that any problems with a diffusion brand will also damage your main brand, so treat the diffusion brand with similar care.

Use a separate brand for new products or services that do not fit the existing brand

If your new products or services fit neither your core competencies nor your brand values, you must brand them separately.

8. Golden rules

Once a brand has been created, following some simple rules should ensure its continued effectiveness.

Always think about what your business achieves for your customers

Structure your business to achieve it.
Be focused on customer needs, but never let your customers dictate to you. It is your brand, not your customers'. If you change your brand values just for one customer, you will damage your brand.

Do everything you can to deliver the brand message consistently

From your home page to the way the phone is answered, your customers should always feel that you are providing them with exactly what your brand promises.

Keep your staff involved with your brand

More than anything else, your employees will be responsible for making the brand work.

Meet and exceed what your brand promises to customers

Failing to deliver a brand promise just once will damage your brand. Delivering your brand promise better than your customer expects will strengthen your brand.

Signpost

Read about how to create brand guidelines on the Federation of Small Businesses website.
Find out about protecting your intellectual property from the Intellectual Property Office.

Expert quote

"The starting point for the creation of a brand must be a decision of where you position yourself in a marketplace against your competitors. This will help clarify which values your brand should communicate." - Ben Harris, New Brand Vision

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